How to Raise Your Outstaffed Team's Productivity

11 October6 min read
How to Raise Your Outstaffed Team's Productivity

It is never easily possible to manage a group of 10 or 100 people. Grouping people of different temperaments together can often result in clashes, miscommunication, and decreased workplace productivity. It is so intense that it can drive you insane. However, with a little tact, you can make your team achieve great professional goals. Getting your employees on the same page is one such thing; getting them to collaborate on a shared goal is another.

There are always ways to take workplace productivity to a whole new level, no matter how productive your team is. Before we get into the methods, let's delve into something that will be useful to us. Let us first define productivity and efficiency so that we can better understand them.

Efficiency denotes a level of performance that describes a process that uses the fewest number of inputs to produce the most significant number of outputs. Productivity, on the other hand, is the average measure of production efficiency. It is defined as the ratio of outputs to inputs used in the manufacturing process.

Without further ado, let's look at how managers can boost their teams' productivity and efficiency.

Streamline Communication

Assigning leaders and project managers to your outsourced or out-staffed groups is one of the best ways to organize your workflow and maximize your time, especially if you outsource more than one sector of your business or have a large outsourcing team. This also reduces the number of people reporting to you every day.

Furthermore, by instituting a chain of accountability, this leadership delegation promotes productivity. Members of an out-staffed team are much more likely to be motivated to work if they have a more direct relationship with a manager who can act as their representative during larger-scale meetings.

Give Team Members Ownership

The best business leaders understand the importance of ownership. Giving team members ownership entails nothing more than allowing them to make their own decisions and holding them accountable for their work.

Making a team member accountable for his work instills in him a sense of responsibility for his work. He begins to see his work in a new light, and his decisions begin to have an impact on the overall performance of the team.

Giving ownership can now take many forms, such as project leadership, task management, and so on. It demonstrates that you have entrusted your team members and their abilities to complete a specific task. And when you do this, you realize that nothing is more powerful in your organization than boosting someone's self-esteem.

Encourage good time management

Managers frequently confuse better time management with getting more done in less time. This is not the case when it comes to time management. It's more about doing what needs to be done correctly in your available time.

So, if you have a headache, you might not be able to complete everything on your to-do list. Time management can assist you in managing your tasks so that the most important things are completed on time while you still have time in the day to nurse your ailment. It also implies that you should complete your most important tasks first thing in the morning.

A useful suggestion is to base your team's and your work on a time management template. These are reusable tables that make timesheet creation easier for businesses of all sizes. There's no need to start from scratch every time you need a new timesheet when you have a template.

Time management also entails finding time to rest rather than foregoing rest to accomplish more. You can increase your team's productivity and satisfaction by encouraging time management practices that accept human reality.

Rewards and Penalties

Some people perform better when a reward system is in place. Others are more responsive to the threat of punishment.

Instead of implementing a single system that you expect to work for everyone, consider tailoring your rewards and penalties to what an actual employee would respond to best.

The idea is to give people the option of getting something they want rather than expecting everyone to be ecstatic about the prospect of a bonus. This is how you will not only provide the appropriate incentive, but also demonstrate that you know, understand, and care about them.

Implement Flexibility

To ensure that workflow is organized in such a way that your employees can work at times that are most comfortable and productive for them, your eight-hour workday in the office will not be the same for every member of your out-staffed team. Maximize your team's efforts by allowing them to work when they are most energized and motivated.

Balance of important and tedious tasks

Everyone has tasks on their to-do list that they find tedious and time-consuming. It could be anything from sending emails to attending meetings to filing reports.

Make certain that no one person is assigned too much tedious work at any given time. If they have to spend a lot of time focusing on things they don't like, they'll have less mental energy to focus on what they're truly good at and what makes them the most productive.

You can shuffle these mundane tasks around if there is no other option. Change the people who do them regularly so that no one feels particularly singled out and bored.

Avoid Micromanagement

Every employee or team member performs best when they are free to do things "their way." Most employees lose interest when they are micromanaged by their bosses or managers.

Creating a badass team is one of the many ways you can overcome this. Define their job responsibilities as well as your expectations for them. Authorize them to carry out their duties without getting involved. Be approachable while also remaining professional time, so that when someone in your group has a query, they do not hesitate to ask. Always have complete faith in your team. This reinforces their belief in themselves, allowing them to perform to the best of their abilities.

Give Constructive Feedback

The final but most important item on the list is to implement a feedback process in a team. There is no hope of increasing employee efficiency if they are unaware that they are inefficient in the first place. As a result, performance evaluations and constructive feedback are critical in increasing team productivity. Learning about potential opportunities will motivate team members to make changes to their working styles.

When you've finished providing feedback, ask them what you can do to help them improve. Perhaps they would like a little more direction on certain tasks or prefer a little more creative freedom. This fosters an open dialogue culture, making future collaborations easier than ever.

Final Thoughts

Team productivity is similar to baking a cake in that the proper ingredients (team members) must be gathered and assembled. Empowering your teams to be their most productive requires a well-balanced batter of various components.

Overall, there isn't a single way to empower your teams to be more productive; instead, small and consistent practices can lay the groundwork for a productive environment. You will see a significant increase in productivity by providing continuous support, feedback, and encouragement to employees.