Finding the ideal change management 

21 October6 min read
Finding the ideal change management 

It is rightfully said that the only true constant in life is change. Even though change is such an inevitable aspect of life, humans are still quite resistant to it as stability is something we all look for. This is why a lot of companies have a tough time dealing with organizational change. 

Change management in organizations should be facilitated and co-created to maximize engagement. Only then can an organization smoothly enforce changes within the workplace. For this, organizational development consultants use collaborative tools and technology to create a proactive environment that facilitates change and continuous learning. So how do you find these tools that would work best for your organization? Here are our top picks for change management software solutions. 

What is change management software?

Change management software helps organizations to navigate technological, systemic and personnel change successful. These software solutions allow for open communication between the people involved and have capabilities that make change easier for everyone involved. 

Change management software can be used for employee onboarding, idea management, introducing new processes or tools, change planning, and even for introducing IT rollouts and upgrades. These solutions also help to collect feedback from the employees involved and empower participants to create and collaborate easily. 

What is a successful change management process?

Change management begins with figuring out the ‘why’ of the initiative. Let the participants decide their ‘why’ rather than having a fixed, single reason. Next, you need to establish the current state and envision the future after the change. Let the participants know what to expect after the process. Then, you need to create an open environment that encourages discussions and sharing. Ensuring these things can lead to a successful process of change management. 

Change management tools


We’ll obviously start with our own platform as our customers already vouch for it as the best solution for co-creation and change management. In Howspace, facilitators can easily guide the conversation between participants, making them feel more empowered towards the change. 

✅ Pros: 

  • Limitless participants
  • Easy customization
  • Easy communication
  • AI-driven analysis

⛔️ Cons:  

  • Howspace prioritizes collaboration and co-creation, which won’t be applicable in organizations that follow a top-down approach.
  • The built-in live video conferencing widget shows a limited number of participants.

The Change Compass

The Change compass is a tool that drives transformative success through change. 

✅ Pros: 

  • Easy to use
  • No download required
  • Visual representation of analytics helps in better analysis

⛔️ Cons:  

  • Frequent bugs with the tool
  • Complex UI

The Change Shop

The Change Shop offers team leaders a suite of 6 tools that help with organizational change. 

✅ Pros: 

  • Interactive dashboard
  • Real-time feedback
  • Access to a change management case study library

⛔️ Cons:  

  • Only email support is available
  • Only available in English
  • It is not widely used


Cognician is a change management system that facilitates consistent change in global teams. 

✅ Pros: 

  • Great inputs on behavioural psychology
  • Strong developmental team with excellent customer support
  • Has a virtual coach to keep people engaged

⛔️ Cons:  

  • Very basic reporting features
  • Requires some training for end-users

Digital adoption tools


Whatfix is a digital adoption platform that caters to medium-sized organizations and MNCs. The product helps in employee onboarding and training. 

✅ Pros: 

  • Customized, real-time help option based on user’s role
  • On-the-job help and learning are available
  • Easy to use
  • No coding required
  • Built-in analytics

⛔️ Cons:  

  • Confusing admin interface
  • Complex flows might need engineering support
  • Limited UI customizations


Newwired is an enterprise digital adoption tool. It allows companies in user onboarding and training. 

✅ Pros: 

  • Very easy to set up
  • No coding required
  • Built-in surveys and polls
  • Friendly and interactive UI

⛔️ Cons:  

  • No full-time technical support
  • Limited customization


WalkMe is another digital adoption platform that helps organizations to maximize their digital transformation

✅ Pros: 

  • Excellent admin dashboards that provide analytic info
  • Community for like-minded professionals
  • Responsive customer support team

⛔️ Cons:  

  • Difficult to learn
  • Limited reporting and insights

Work management tools


Wrike is a versatile platform for project and task management. 

✅ Pros: 

  • Easy integration with other software
  • Detailed reports and analytics
  • Includes features such as Kanban boards and Gantt charts

⛔️ Cons:  

  • Confusing interface
  • Limited customer support

ESM + Strategy

ESM is a business strategy and performance management platform that helps to bridge the gap between strategy and execution. 

✅ Pros: 

  • Quick and responsive customer support team
  • Well-designed and intuitive software

⛔️ Cons:  

  • Administrators can take a while to ramp up to the capabilities of the software
  • Steep pricing

Innovation management tools


IdeaScale is an innovation management tool that links organizations to innovators.  

✅ Pros: 

  • Very intuitive
  • Company is passionate about connecting organizations with the right resources
  • Responsive customer support

⛔️ Cons: 

  • Steeper membership fees to unlock all the features
  • Less customization in UI
  • Less customization in reporting


Viima is another idea management solution that helps to convert ideas into innovations. 

✅ Pros: 

  • Free for upto 50 users
  • Easy to use
  • Mobile-friendly

⛔️ Cons: 

  • Less customization
  • Less visualization in reporting

The ideal change management tool for your organization is one that ensures that everyone’s voice is heard and ensures enough flexibility to cope with the varying needs.

Want to test yourself how Howspace works? Start your 30-day free trial here.