Avoiding Over-Complicated Forms

18 July4 min read
Avoiding Over-Complicated Forms

Avoiding Over-Complicated Forms: A Guide to Simplifying User Input 


Forms are a crucial component of any digital product or service, allowing users to provide information and interact with the system. However, over-complicated forms can be a major barrier to user engagement and conversion. In this blog post, we'll explore common UX/UI mistakes related to complicated forms and provide practical steps to simplify them, ensuring a smoother and more user-friendly experience for your audience. 

Why Simplify Forms?

Complex forms can lead to frustration, confusion, and high abandonment rates. When faced with a form that feels overwhelming or difficult to complete, users are more likely to give up or provide inaccurate information. Simplifying forms not only improves the user experience but also increases completion rates, reduces errors, and boosts user satisfaction. By streamlining the form-filling process, you can enhance engagement, encourage conversions, and build stronger relationships with your audience. 

  • Identify the Problem: The first step to fixing over-complicated forms is to identify the problem areas. Take a close look at your form and make note of any elements where users might struggle to complete or submit the form. Look for confusing or overwhelming sections, lengthy questionnaires, unclear instructions, or any aspects that may create friction in the user experience. By pinpointing these pain points, you can address them effectively and optimize the form for a smoother user journey.
  • Use Clear and Simple Language: To make it easier for users to understand what information is being requested in the form, use clear and simple language. Avoid using technical terms or jargon that might be unfamiliar to the user. Instead, opt for plain language that is easily comprehensible by a wide range of users. Additionally, provide concise instructions and guidance to help users navigate through the form effortlessly. Clarity in language enhances the user experience by reducing cognitive load and minimising confusion.
  • Group Related Fields Together: One effective strategy to simplify complex forms is to group related fields together. By organising fields into logical sections or categories, users can better understand the purpose of each field and how they relate to each other. This grouping creates a cohesive structure that helps users navigate through the form more efficiently, reducing cognitive load and confusion. It also improves the overall flow of the form, making it easier for users to provide accurate and complete information.
  • Use Appropriate Input Types: To make it easier for users to input information into the form, use appropriate input types. Utilize drop-down menus, radio buttons, checkboxes, and other input types where applicable. These options simplify the selection process and minimize the effort required from users, resulting in a more streamlined experience. For instance, if you're asking for a date of birth, provide a date picker instead of expecting users to manually type the date. Choosing the right input types enhances usability and improves the speed and accuracy of form completion.
  • Limit the Number of Fields: Overwhelming users with a long list of fields can lead to form abandonment. To prevent this, limit the number of fields in your form. Only request necessary information that is essential for your specific use case or goal. Avoid asking for too much personal or sensitive data unless it's absolutely required. Streamlining the form by removing unnecessary fields reduces cognitive load and increases the likelihood of users completing the form. Focus on collecting the most critical information, ensuring a more efficient and user-friendly experience.
  • Use Inline Validation: Provide real-time feedback to users as they fill out the form by using inline validation. This feature helps prevent errors and ensures that the form is completed correctly. Displaying validation messages or highlighting erroneous fields immediately helps users correct mistakes, enhancing the overall form-filling experience. It also prevents users from submitting a form with invalid or incomplete data, reducing frustration and the need for error correction. Inline validation improves accuracy, reduces friction, and instills confidence in users.
  • Provide Clear Instructions: Clear instructions are crucial for guiding users through the form and minimizing confusion. Use descriptive labels that clearly indicate what information is required in each field. Additionally, provide helpful tips or explanatory text to provide context and guide users in providing the requested information. Consider explaining why certain information is being requested to instill confidence and increase transparency in the process. Clear instructions empower users, reduce uncertainty, and improve the overall user experience.
  • Test the Form with Real Users: To ensure the effectiveness of your form improvements, it's important to test the form with real users. Conduct usability testing sessions where participants are given scenarios to complete the form while observing their interactions and gathering feedback. Utilize usability testing tools, surveys, or focus groups to gain valuable insights from your target audience. Real-user feedback provides invaluable insights into the user experience and allows you to refine the form based on actual user experiences. Iterative testing and refinement help optimize the form for maximum usability and user satisfaction.


By following these steps, you can improve your form's usability, streamline the data collection process, and enhance the overall user experience. Simplifying your forms will reduce friction, increase completion rates, and ultimately lead to more successful user interactions. Remember, a user-friendly form is a gateway to better engagement and conversions. Invest the time and effort to identify and address common UX/UI mistakes, making your forms intuitive, accessible, and enjoyable for users. Prioritising simplicity in design is a powerful way to demonstrate your commitment to providing an exceptional user experience and building meaningful connections